Facility Scheduler Downtime Reports

Required Action

Nurse leaders and supervisors should add the Facility Scheduler offline report processes to their downtime procedures. Please bookmark the report portal URL for use when Facility Scheduler is unavailable: https://offlinereports.hws.app.medcity.net/

Login to Offline Reports Portal

When Facility Scheduler is unavailable, users can access critical scheduling and contact data from the offline reports portal. Access to report data in the portal mirrors the user's permissions in the Facility Scheduler application.

To access the portal:

1 Click the link or bookmark to open the portal: https://offlinereports.hws.app.medcity.net/

2 Enter your user credentials (3/4 ID and Password)

3 In the Domain field enter HCA or your affiliate domain name.

4 Select your Division.

5 Click Log in.

Pro Tip: Click Remember me to save your login credentials for future use.

Offline Downtime Reports

Five offline reports are available for Schedulers to use in the event of downtime. Each report is described below.

Report	Description	Format
Daily Roster	Contains the next 24 hours’ worth of shift summaries starting from the current shift summary for each department in the facility	PDF
Staffing Grid	Contains the staffing grid data for all shift summaries for each department for each day of the week going forward, starting with the most recent day	PDF
Float Report	Contains prior 12 months of facility float history at the department level	Excel/CSV
Cancel Report	Contains prior 12 months of facility employee cancel information at the department level	Excel/CSV
Schedule	Contains the current posted schedule plus the next two schedules (regardless of posted status) for each department in the facility	Excel/CSV, PDF

Nurse Contact Report

The nurse contact report allows supervisors to contact appropriate staff for shift adjustments in the event of downtime.

Report

Description

Format

Nurse Contact Report

Contains nurse contact, skill and department information

Only primary managers and the nurse him/herself will be able to see a nurse’s home address
The employee’s home department in Facility Scheduler will determine in which facility the employee record will reside
The report for a facility will be sorted alphabetically by last name

Excel/CSV, PDF

Contacts & Resources

For system issues, please contact your FSA.
If you have questions about using the reports, please contact Division PI Labor Management.
For additional Facility Scheduler resources, please access the Facility Scheduler Resource page on Atlas Connect (keyword search “FS”).